MARMADUKE Benefit Auction Specialist Services

As accredited Benefit Auction Specialists, we support you from the beginning to the end of your fundraising events.

The following outlines the key steps and services we provide.

1. Consultation – to review past experience and results (if applicable) and establish objectives, budgets and timing for the forthcoming event.
   
   
2. Scope of Support – together we determine how our services can best support your efforts. This step usually leads to a written proposal with a contract to engage our services.
   
   
3. Event Planning – to:
   
   
   • Select timing, venue, event theme, entertainment, etc.
   • Define the critical path, roles and responsibilities of client’s Event Committee.
   • Define pre-event scope of advertising – e.g. media, direct marketing, organizer’s and beneficiary’s websites.
   • Explore revenue sources, such as live and silent auction items, underwritings, sponsorships, special appeals, event program advertising, ticket pricing, games, etc.
   • Plan for workshop sessions to define items for sale, guests to invite and volunteer Spotter training.
   
   
4. Work the Plan – to support the Event Plan thus ensuring it is progressing to schedule. This process is conducted through face-to-face meetings, phone and email consultations.
   
   
5. Event Preparation – to support in the set-up of the silent and live auction activities; light and sound check; set-up of check-in/check-out services and clerking (if required).
   
   
6. Event Execution – conduct the live auction; manage the silent auction process (if applicable) and other fundraising activities such as special appeals and games.
   
   
7. Post Event Evaluation – prepare report covering auction results and event logistics; review of learnings; follow up “Thank You” letters as required.
   
   
8. Next Event – establish timing, objectives and initial critical path for client’s next event.